ࡱ>  W8bjbj44 *XVVW0 TTTTThhhh4LhUjiiiiiii$GlniTiTTjTTiic@g`Zje8i%j0Uj"foopggoTh(0"1ii(Ujo :  Terms and Conditions (GBP External Organisation using UoE Payroll) Companys obligations The Company undertakes: - 4.1.1 to notify the University of any issues of a disciplinary, health and safety, or other nature arising in respect of the Graduate and/or the Internship; 4.1.2 to keep any personal data on the Graduate disclosed to it secure, and only use it for the purposes of administering the Internship; 4.1.3. [to provide the University at the end of the Internship with a evaluation report or case study form, providing a general overview of the work undertaken by the Graduate during the Internship and any concerns and/or praise as to the Graduate and their standard of work and/or knowledge;] 4.1.4. that it accepts responsibility for the health, safety and welfare of the Graduate and will provide the Graduate with a health and safety briefing and any necessary training, a copy of any health and safety policy or guidance, and any necessary protective clothing or equipment at the commencement of the Internship; that it holds adequate Employers Liability and Public Liability insurance to cover the Graduate and any potential loss or liability, and will provide a copy of the insurance policy on request to the University, and that it will not require the Graduate to partake in any activity that will not be covered by such insurance 4.1.6. that it will notify in advance to the Graduate of all policies, rules and procedures operated by the Organisation and shall (if required by the Graduate and/or the University) undertake such training with the Graduate as is required to ensure that the Graduate is able to comply with such policies, rules and procedures. 4.1.7. that it will take all reasonable steps to ensure that the Graduate is adequately supervised and supported during the Internship; 4.1.8. to ensure that the Main Contact is generally available to the Graduate during the Internship to deal with any concerns and/or enquiries that the Graduate may have in respect of the Internship that it is compliant with anti-discrimination law and promotes equal opportunity within the company to interview all disabled applicants who meet the minimum criteria for the job vacancy and consider them on their abilities to carry out the Company Additional Obligations (if any). Graduates Obligations The Graduate undertakes: to use their best endeavours to achieve the Internship objectives, take responsibility for their work, follow the policies, rules and procedures operated by the Company, and not do anything which may bring the University and/or the Organisation into disrepute; to complete the required end of Internship report- either the evaluation form or case study; 5.1.3. to notify the University and the Company in advance of any matter which is likely to affect them and the undertaking of the Internship including any special health or medical requirements; that they have or will arrange adequate motor insurance for travel during work hours; to keep the University supervisor (Employer Liaison Officer) informed of any changes or issues with the Internship to take care of their own health and safety and that of their colleagues during the Internship only use facilities and equipment (including computer equipment) that are provided specifically for carrying out the Internship by either the Company or the University to carry out the Graduate Additional Obligations (if any); 5.2. The Graduate agrees that: the Company and the University are authorised to disclose to each other any information, including sensitive personal data for the purposes of the Data Protection Act 1998, relating to the their participation in the Internship; 5.3 Graduates obligations in relation to intellectual property: If the Graduate feels that they have in the course of the Internship created or designed anything that is truly novel or original that is being or may be put to use by the Company, or that they have made any other outstanding contribution or achievement, they shall point this out to the Organisation and Employability and Graduate Development (at the University) as soon as possible. If the Graduate has not been rewarded (or feels insufficiently rewarded) by the Company, they may involve Employability and Graduate Development who may, upon their decision, contact the Company on their behalf to further the negotiations. In the course of the Internship, the Graduate shall use their best endeavours not to do any act, or omit to do any act, (including, but not limited to, infringements of registered and/or unregistered trade marks; copyright; patents; registered designs; unregistered design rights), which would: infringe any such intellectual property rights owned by a third party; or jeopardise the validity of any intellectual property rights, or applications for registration of such rights, owned by the Company; or expose the Company to any claims of infringement by a third party. Universitys obligations 6.1 The University will: 6.1.1. provide the Graduate with employability training, support and information for the Internship; 6.1.2. if necessary, visit the Company and or meet with Graduate during the Internship (at times and dates to be agreed between the Parties) to monitor and evaluate the Internship (particularly in terms of the Graduates health, safety and welfare) and the Graduates progress. The University will upon request provide a copy of any subsequent report to the company and/or the Graduate; deal with all concerns, problems and complaints raised by the Company and/or the Graduate in respect of the Internship in a prompt manner; comply with the University Additional Obligations (if any). 7. Payment 7.1 The Company and/or the University (as the case may be) shall pay the Fees in accordance with the Front Sheet Part A and B. The Graduate acknowledges and accepts that (unless otherwise agreed) they will duly pay the tax and national insurance contributions which are due from them whether in the United Kingdom or elsewhere in relation to the payments to be made to them by the University and/or Company pursuant to this Agreement and further agrees to indemnify the University in respect of all and any income tax and national insurance contributions which may be found due from the University on any payments made to them under this Agreement together with any interest and/or penalties. 7.3 The Company acknowledges and accepts that they will duly pay any tax and national insurance contributions ( via the University) which are due from them whether in the United Kingdom or elsewhere in relation to the payments to be made by them to the Internship pursuant to this Agreement. 8. Termination, Notice Period or Extension 8.1. The Company shall be entitled to terminate this Agreement at anytime on giving notice in writing to the Graduate and the University, if the Graduate and/or the University are in material breach of any of its obligations under this Agreement and such breach is (if capable) not remedied within the notice period (1 week, within the first month; 2 weeks between 1-5 months; 1 month between 6-12 month). Any notice of termination pursuant to this clause must set out the reasons for such termination. 8.2. The University shall be entitled to terminate this Agreement forthwith if: 8.2.1. the Graduate and/or the Organisation are in material breach of their obligations hereunder and such breach is (if capable) not remedied within the notice period of the party in breach receiving notice from the University to remedy the same. 8.3 The Graduate shall be entitled to terminate this Agreement forthwith if: 8.3.1 the Company and/or the University is in material breach of its obligations hereunder and such breach is (if capable) not remedied within the notice period of the Party in breach receiving notice from the Graduate to remedy the same. 8.4 The Agreement shall terminate automatically: 8.4.1. at the end of the Internship Period; 8.4.2 if the Organisation should enter into liquidation, administration and/or administrative receivership. Should the Company or the Graduate wish to terminate the Internship for any reason, notice period required is 1 week in first month; 2 weeks in months 2-5; 4 weeks in 6-12months. Employment Services must be notified of this. 8.6. In the event of termination for any reason, any outstanding payments for work already carried out, non-refundable expenses or charges already incurred shall remain payable. If the Company wishes to extend the Internship, this will be a matter for negotiation between the Graduate and the Organisation. The terms should be detailed in an offer letter and a copy of this should be sent to the Employment Services. 9. Confidentiality 9.1 The Company will define to the Graduate the information it considers to be confidential upon the disclosure of that information (Confidential Information) 9.2 The Graduate will maintain the Confidential Information in strict confidence and, save as provided herein, will not disclose Confidential Information to any third party. 9.3 The Graduate and the University will not use, except for the purpose for which it was intended, any Confidential Information which comes into their possession, custody or control, concerning the Organisation. The University shall not be liable for any breach of confidentiality by the Graduate arising from the Internship. 9.5. The Company shall notify the Graduate of the ongoing duty of confidentiality at the end of Internship appraisal 10. Limitation of Liability 10.1 The University shall not be liable to the Company, Graduate or any third party for any damage or loss, costs, expenses or other claims for compensation which arise out of the Graduates or Companys participation in this Internship scheme, including without limitation any liability for the provision of adequate health and safety instruction, equipment and supervision 10.2 The Company shall (during and after termination of the Internship) indemnify and keep indemnified the University and its contractual partners against all losses, claims, damages, costs, and expenses and any other liabilities arising directly or indirectly as a result of or in connection with any act or omission of the Graduate or the Organisation whilst participating in this Internship, and against all damages, losses, costs and expenses for which the University may be liable as a result of death/bodily injury to the Graduate or any other person and/or damage to property arising out of any negligent act or omission of the Company, its servants and agents. 10.3 No warranty condition or representation of any kind is made, given or to be implied as to the sufficiency, accuracy or fitness for purpose of any information or materials that the University contributes to the Internship or to any information or material created by the Graduate during the Internship. The Company will be entirely responsible for the use to which it puts such information and materials. 10.4 Nothing in this clause 8 or otherwise contained in this Agreement shall exclude, restrict or limit the liability of any party for death or personal injury caused by that partys negligence or for fraud. 10.5 No party shall be deemed to be in default under this Agreement if it is unable to perform all or any of its obligations under this Agreement by reason of force majeure, Act of God or the death, illness or incapacity of any employee of the party in question. 10.6. If the Graduate shall cease to participate in the Internship (for whatever reason), the University shall not be required to provide a replacement or reimburse the management fees. 11. General 11.1 This Agreement shall be governed in accordance with the laws of England and Wales and the parties submit to the exclusive jurisdiction of the English Courts 11.2. 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